Creating a Delayed Charge Invoice in Quickbooks
It’s not uncommon for business owners to invoice their customers or clients at different intervals. While some business owners collect payment during the transfer of the goods or services, others wait until later. When accepting payment after the delivery of goods or services, you should consider using a delayed charge invoice. As the name suggests, this special type of invoice “delays” the charge, allowing customers or clients to pay for their purchase at a later date. To learn more about delayed charge invoices and how to create them using the Quickbooks accounting software, keep reading.
You can easily create a delayed charge invoice in Quickbooks Online — the cloud-based version of Intuit’s accounting software — by logging in to your account, clicking the (+) menu at the top of the screen and choosing “Delayed Charge” under the column for “Customers.” From here, you’ll need the select to whom you want send the delayed charge invoice. If the customer isn’t listed in your Quickbooks account, you’ll need to add him or her by clicking the “+Add new” button. While adding a new customer may sound tedious, you don’t have to enter all the information for the customer. Rather, creating a delayed charge invoice only requires you to enter the customer’s name. You can go back into your Quickbooks account later to update the customer’s other information.
After selecting the customer, Quickbooks will prompt you to enter a date for the purchased product or service. Keep in mind that this is not the “due date” for the invoice. This is the date on which the customer agreed to purchase the product or service. Double check the date to ensure it’s correct, at which point you can proceed to the next step. Next, you’ll need to enter the product or service that you sold to the customer. Like customers, Quickbooks allows you to select the product or service from a drop-down menu. And if the product or service isn’t listed in your Quickbooks account, you’ll need to add it by clicking the “Add” button.
You’re almost finished. Now comes the process of choosing an “Income Account” in the “Product or Service Information” field. Finally, enter a price for the product or service, followed by clicking “Save and Close” to complete the process. Once finished, you’ll have a delayed invoice ready for the customer or client.
Did this tutorial work for you? Let us know in the comments section below!